By Jannea S. Rogers, Esquire
It is essential for professional firms conducting business in today’s world to be aware of important issues raised by electronic data—including the requirements of the rules of discovery and what must be produced in the event of litigation. The sources and formats of electronic data are multiplying quickly—as is its sheer volume.
Few companies proactively manage the storage of electronic information—or have policies on how data is created, exchanged, retained, disseminated, or destroyed. In addition, there is a new form of data—Metadata—hidden data describing a document, not found in a paper version. This information describes the history, tracking, and management of an electronic document, and while difficult to remove, it can divulge information detrimental to your firm.
This paper offers AIA members steps to help ensure appropriate protocols in your firm and minimize your risk—while navigating the proliferation of electronic information.