AIA TRUST PRIVACY POLICY

This Notice describes how the AIA Trust collects, uses, shares, and retains personal information that you provide to us, or that we collect, when you use the AIA Trust website located at www.theaiatrust.com or related mobile applications, or AIA Trust products and services, and complete related forms, participate in AIA Trust events, or communicate with one of our customer service representatives (“Personal Data”).

If you disagree with anything in this Notice, you must not use the sites or mobile applications, or provide personal information to use in connection with AIA Trust products or services.

Please note that if you purchase AIA Trust products, such as insurance plans, through a website, you should refer to that website for information about their practices concerning Personal Data. The AIA Trust has no control over, and is not responsible for, the Personal Data practices and policies of any of its providers.

HOW TO CONTACT US

The AIA Trust is headquartered in the District of Columbia, in the United States. You may contact the AIA Trust executive director if you have any questions or concerns about AIA Trust policies or practices (“Policy) regarding Personal Data at the following address:

The AIA Trust
1735 New York Avenue, NW
Washington, DC 20006-5292, USA
e-mail: AIATrust@aia.org

The AIA Trust’s hours of operation are from 9 a.m. to 5 p.m. ET, Monday through Friday (except national holidays). To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections. Please do not send us sensitive information, such as your credit card or social security numbers, via e-mail. It is possible that during transmission of your e-mail this information may be intercepted by a third party. We cannot guarantee its safety while in transit. If you choose to contact AIA Trust staff using an e-mail address, a discussion forum, text message or other electronic communication method, or if you choose to complete an online form provided on AIA Trust Web site you may be asked to provide your name, e-mail address or other personal information. The purpose of collecting this information is to allow staff to respond to your enquiry or to evaluate individual web services. Only authorized staff will have access to the information provided and the information will only be used for the purpose it was intended.

HOW WE COLLECT PERSONAL DATA

The AIA Trust does not collect Personal Data on a regular basis, but it is possible that your communications with the AIA Trust in order to access the information provided by the AIA Trust could involve Personal Data. In addition, as described below, the AIA Trust may gain access to Personal Data through its access to the membership database maintained by the American Institute of Architects (“AIA”).

HOW YOUR INFORMATION IS USED

Most of the AIA Trust’s communications are with persons who indicate an interest in the products, services and information provided by the AIA Trust. Those communications may involve Personal Data depending on the area of a person’s interest in the products, services and information provided by the AIA Trust. The AIA Trust communicates with such persons electronically and through bulk mailings. All electronic communications adhere to the CAN SPAM Act.

The AIA grants access to its membership database to the AIA Trust for certain purposes, and it is the understanding of the AIA Trust that member data, including Personal Data, may be obtained by the AIA through online registration or through paper applications submitted for membership. Please note that the AIA controls, operates, maintains, and oversees a membership database in which such Personal Data may be stored, and you should consult the AIA’s website for information concerning its policies and practices with respect to any Personal Data stored in that database.

COMMITMENT TO DATA SECURITY

The AIA Trust endeavors to comply with applicable privacy laws and regulations, including those relating to data security. With respect to any Personal Data in the membership database maintained by the AIA, the AIA Trust understands that, to prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, the AIA has implemented the appropriate physical, and electronic procedures to safeguard and secure the information that they collect online and by paper. For site security purposes and to ensure that this service remains available to all users, the AIA computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Anyone using this system expressly consents to such monitoring and is advised that if such monitoring reveals evidence of possible abuse or criminal activity, such evidence may be provided to appropriate law enforcement officials. To access your member information to modify it or to opt out of any of AIA communications, visit www.aia.org and click on the Login button to sign in and manage your AIA account.

WEB BROWSING PRACTICES

Cookies

As is common practice with almost all professional websites, our site uses cookies, which are tiny files that are downloaded to your computer to improve your experience. Following describes what information the cookies gather, how it is used and sometimes stored. While there are ways to prevent these cookies from being stored, doing so may downgrade certain elements of site functionality.

The AIA Trust website uses cookies for a variety of reasons detailed below. Unfortunately, in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. You should consider this when you decide whether or not to disable the cookies.

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser ‘Help’ for how to do this). The cookies we use:

Account related cookies: If you sign up for an account with us then we will use cookies for the management of the signing process and My Account. These cookies will usually be deleted when you log out however in some cases they may remain afterwards to remember your site preferences when logged Please refer to the websites of our program providers for information on their use of cookies.
Email related cookies: Our site offers an email newsletter subscription service and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed
Forms related cookies: When you submit data to us through a form, such as those found on contact pages or comment forms, cookies may be set to remember your user details for future correspondence.
Analytics cookies: Our site uses certain third-party cookies, such as Google Analytics, Google Tag Manager, and Google Adwords. These are trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

External Links Disclaimer

The AIA Trust provides links from our site to external websites because they provide information that may interest persons who visit our site. This is provided as a convenience only. AIA Trust is not responsible for the legality or accuracy of information on externally linked sites, for any costs incurred while using externally linked sites, or for the privacy practices and policies of such sites.

Social Networking Sites and Applications

It is important to note that the AIA Trust also links to other third-party sites and applications (e.g, LinkedIn, Facebook, Twitter). These sites and applications may not follow the same privacy policies as the AIA Trust. For instance, these sites and applications may use cookies, collect data, and use the data in ways that the AIA Trust would not. The AIA Trust is not responsible for the privacy policies and practices on these other sites.

CHILDREN’S PRIVACY

Our site is not directed to children under the age of 13, so if you are not 13 years or older, please do not use our site. We do not knowingly collect Personal Data from children under the age of 13. If we learn that Personal Data of persons less than 13 years-of-age has been collected through our site, we will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child or a minor under the age of 13 has posted, submitted or otherwise communicated Personal Data to our site without your consent, please contact us at aiatrust@aia.org so that we may take appropriate action to remove the minor’s Personal Data from our systems.

EU DATA SUBJECTS

Scope. This section applies if you are an individual located in the European Union (“EU”) (“EU Data Subject”). For these purposes, reference to the EU also includes the European Economic Area countries of Iceland, Liechtenstein and Norway and, where applicable, Switzerland.

Data Controller. The AIA Trust is the data controller for the processing of any Personal Data it collects as described in this Policy.

Your Rights. Subject to applicable law, you have the following rights in relation to your Personal Data:

Right of access: If you ask us, we will confirm whether we are processing your Personal Data and, if so, provide you with a copy of that Personal Data (along with certain other details).
Right to rectification: If your Personal Data is inaccurate or incomplete, you are entitled to have it rectified or completed. If we have shared your Personal Data with others, we will tell them about the rectification where If you ask us, where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so that you can contact them directly.
Right to erasure: You may ask us to delete or remove your Personal Data and we will do so.
Right to withdraw consent: If we rely on your consent to process your Personal Data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on your prior
Right to lodge a complaint with the data protection authority: If you have a concern about our privacy practices, including the way we have handled your Personal Data, you can report it to the data protection authority that is authorized to hear those

You may exercise your rights by contacting us as indicated under “How to Contact Us” section of this policy.

Legitimate Interest. “Legitimate interests” means the interests of the AIA Trust in conducting and managing our organization. For example, we have a legitimate interest in processing your Personal Data to analyze how the site, our products and our services are being used by you, and to ensure network and information security, as described in this Notice. When we process your Personal Data for our legitimate interests, we make sure to consider and balance any potential impact on you, and your rights under data protection laws. Our legitimate interests do not automatically override your interests. We will not use your Personal Data for activities where our interests are overridden by the impact on you, unless we have your consent or those activities are otherwise required or permitted to by law. You have the right to object to processing that is based on our legitimate interests. For more information on your rights, please see “Your Rights” section above.

MODIFICATIONS TO THIS NOTICE

If we make any material changes to this Notice or the way we use, share or collect personal data, we will notify you by revising the “Last Updated” at the top of this Notice, prominently posting an announcement of the changes on our site, or sending an email to the email address you most recently provided us (unless we do not have such an email address) prior to the new policy taking effect.

Any future changes we make to this Notice will be posted on this page and, where appropriate, notification sent to you by e-mail. Please check back frequently to see any updates or changes to this Notice.

Internet Privacy Policy

The AIA Trust (“the Trust”) is dedicated to offering insurance and benefit programs of the greatest possible value for members and components of the American Institute of Architects. In doing so, the Trust is interested in securing your privacy on the web. Please read the following Internet Privacy Policy which explains how the Trust endeavors to maintain your security through our web policies. This Internet Privacy Policy applies to your visit to our web site at www.TheAIATrust.com.

Information Gathering

In general, information is gathered only by AIA Trust providers and varies depending upon your request except in the case of contacting the Trust directly. This information is used only to respond directly to your question or concern and is not otherwise maintained or shared unless you have requested follow up by a Trust provider or another individual.

By using our website, the Trust is able to log general statistical information (from log files) such as: the domain name, IP address and browser type of our web site visitors. With the information gathered, we are better able to track interest in our web site but the log file information does not contain personally identifiable information, such as name, address, phone, etc. and is used only in the aggregate.

Non AIA Trust Web Sites

The AIA Trust is not responsible for the privacy practices or the content of any other web sites on the Internet that may be linked to the Trust web site. Please note that when you click on links to web sites outside of www.TheAIATrust.com , you are transferred to another web site that is not under the AIA Trust control. We encourage you to read the privacy statements of these linked sites as their privacy policy may differ from ours.

Sharing Information Gathered

The AIA Trust web site is designed to give our AIA members, both policyholders and prospective customers, a means of gathering information about AIA Trust services and products. Our site will only collect information that you voluntarily provide in order for us to service your request. If you have provided personal information on our web site in order to obtain additional information, such as a policy quote or information concerning your insurance policies, we may need to share that information with authorized third parties as necessary to service your request. We do not sell any member or customer information to mailing list companies or telemarketing companies.

Protecting Information Gathered and Security

Personal information you have provided is limited to employees and agents of the AIA Trust who need to know that information in order to service your request. The AIA Trust maintains physical, electronic, and procedural safeguards that comply with applicable regulations to guard your personal information. The AIA Trust only retains the information collected for as long as required to respond to the situation.

Notification of Changes

This Internet Privacy Policy may be modified from time to time. If we change our Internet Privacy Policy, we will post those changes on this web site www.TheAIATrust.com. You may wish to visit this page periodically to review the most recent Internet Privacy Policy.

Contact Information

The AIA Trust
1735 New York Avenue, NW
Washington, DC 20006
e-mail: AIATrust@aia.org

AIA TRUST WEB PROPERTIES

Linked AIA Web Sites

aia.org

AIA Chapters

AIAU

The Architects Foundation

AIA Store

AIA Knowledge Communities

AIA Membership

AIA Trust Program Provider Websites

Victor O. Schinnerer & Co. Inc. (AIA Trust resources for AIA members)

Victor O. Schinnerer & Co. Inc. (Insurance Quotes)

New York Life Insurance Co.

Travel Insurance Select

Social Media

Facebook

Twitter

In addition, the AIA Trust website maintains links to A/E law firm participants in its Legal Network and to professional liability A/E insurers in its database.

revised 1/2019

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